OS&D is where a cargo claim is decided, and it is usually decided in a few seconds on a loading dock. “Damaged” written on a delivery receipt establishes almost nothing; twelve cases crushed on the left rear of the second pallet, with a piece count and photographs, establishes what happened and roughly when.
Seal numbers, piece counts and — on temperature-controlled loads — reefer download data belong in the same record, because the dispute that follows is normally about custody rather than condition. See documenting a cargo exception.